Complete reference guide for all available merge fields in email templates
Variables allow you to personalize email templates with dynamic content. Simply include the variable name in your template using double curly braces, and the system will automatically replace it with the actual value.
Example template:
"Dear {{client_name}}, your trip to {{destination}} is confirmed for {{departure_date}}."
Becomes:
"Dear John Smith, your trip to Paris, France is confirmed for June 15, 2024."
{{client_name}}Full name of the client
Example:
John Smith
{{client_email}}Client's email address
Example:
{{client_phone}}Client's phone number
Example:
+1 (555) 123-4567
{{destination}}Primary destination or city
Example:
Paris, France
{{country}}Destination country
Example:
France
{{region}}Geographic region
Example:
Western Europe
{{departure_date}}Trip departure date
Example:
June 15, 2024
{{return_date}}Trip return date
Example:
June 22, 2024
{{duration}}Trip duration in days
Example:
7 days
{{check_in_date}}Hotel check-in date
Example:
June 15, 2024
{{check_out_date}}Hotel check-out date
Example:
June 22, 2024
{{total_cost}}Total booking cost
Example:
$3,500
{{deposit_amount}}Required deposit amount
Example:
$1,000
{{balance_due}}Remaining balance
Example:
$2,500
{{payment_due_date}}Final payment deadline
Example:
May 15, 2024
{{commission}}Agent commission amount
Example:
$350
{{airline}}Airline name
Example:
Air France
{{flight_number}}Flight number
Example:
AF 123
{{departure_time}}Flight departure time
Example:
10:30 AM
{{arrival_time}}Flight arrival time
Example:
2:45 PM
{{confirmation_code}}Airline confirmation code
Example:
ABC123
{{hotel_name}}Hotel or resort name
Example:
Grand Hotel Paris
{{hotel_address}}Hotel full address
Example:
123 Rue de Rivoli, Paris 75001
{{room_type}}Type of room booked
Example:
Deluxe King Suite
{{hotel_phone}}Hotel contact number
Example:
+33 1 23 45 67 89
{{booking_reference}}Unique booking reference number
Example:
BK-2024-001234
{{booking_date}}Date booking was made
Example:
April 10, 2024
{{agent_name}}Travel agent's name
Example:
Sarah Johnson
{{agent_email}}Agent's contact email
Example:
{{agent_phone}}Agent's contact phone
Example:
+1 (555) 987-6543
• Always test your templates with sample data before sending to clients
• Use fallback text for optional variables (e.g., "Dear {{client_name}} or Valued Client")
• Keep variable names consistent across all your templates
• Double-check spelling of variable names - they are case-sensitive
• Preview emails before sending to ensure all variables are replaced correctly